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Cook Memorial Public Library Catalog
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GIFTS AND DONATIONS Article I Introduction. The Board encourages donations to the Library which further its mission. Such donations are managed in accordance with 75 ILCS 16/30-75. Article II Monetary Donations. Section 1 Restricted Donations. The Library accepts monetary donations with conditions on their useor for projects previously approved by the Board or for projects under $5,000 approved by the Library Director. Such money is usuallydeposited in the Trust Account for future expenditure by the Board.Such money will be deposited in the General Fund if the money is to be used for a previously budgeted item or to reimburse the Library for a purchase already made from the General Fund. Section 2 Library Materials. The Library accepts monetary donations for the purpose of purchasing Library material consistent with the objectives of the Library collections. Money that is donated is deposited in the Trust Account for expenditure by the Library Director. Section 3 Unrestricted Donations The Library accepts monetary donations without restrictions on their use. Such money is deposited in the General Fund for expenditures during the fiscal year or transferred to the Special Reserve Fund if unexpended. Article III Donations of Library Materials. The Library accepts books as donations with the understanding that they may be disposed of in a manner most convenient to the Library if the books are not added to the collection. Means of disposing of books not added include sale, donation to other institutions and, when necessary, destruction. The Library issues a receipt for books donated upon request but does not establish a monetary value for the donation. The decision to add a particular book to the collection rests with the Library Director or designee. Article IV Donations of Decorative or Display Objects. Section 1 Criteria for Accepting Gifts. The Library has stated responsibility for providing facts, ideas, and creative expression. These responsibilities are reflected in the Library service, the materials collections, the architecture of the Library and the utilization of decorative and display objects within the Library. In keeping with these responsibilities, the Library will avoid the installation of permanent displays or artistic decorations, in favor of rotating displays and works of art that will serve to stimulate and renew interest. The following points must be considered by the Library before accepting a gift of this kind: A. Evaluation of the object itself will be based upon several considerations:
B. No gift will be accepted by the Library unless it is freely given to the extent that the Library may:
Section 2 Procedure for Accepting Gifts. Initial evaluation of the gift to determine its usefulness to the Library will be made by the Resources and Services Committee of the Library Board. The Library's gift policy will be explained. If both the Library and the donor wish to continue negotiations, authorities may be consulted to determine the merit of the gift. The final determination of the acceptability of all such gifts lies with the Board. The Library will notplace a monetary value on any gift, since it will not be recognized as expert by the Federal Government. Article V Publicity. The names of people making donations to the Library will not be released without their consent. The details of any such release will be approved by the donors. Library materials, equipment or display objects will be displayed in a way appropriate to their use by the public as determined by the Library. Date Secretary Adopted: 12/21/76 Revised: 10/17/95 Reviewed: 2/17/98 Revised: 3/20/01 Revised: 12/16/03 Revised: 10/18/05 Revised: 08/21/07 |
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