The Budget, Appropriation and Levy process is governed by Illinois Statutes that are subject to change. Therefore, it is advisable to seek the advice of legal counsel when preparing budget documents and fulfilling requirements for publication, hearings and filing. The Library Board may, at its discretion, utilize a Committee to review budget documents prior to final Board approval. The following timeline provides general guidance regarding the budget and appropriation cycle.
The Library Director and appropriate Staff will generally prepare a tentative operating budget for all library funds in April for the following fiscal year. This budget normally will be adopted at the regular meeting of the Board in May or June.
The Library Director and appropriate Staff will generally prepare a tentative Budget and Appropriation Ordinance in a timely fashion so that it may be posted and notice provided prior to public hearing held by the Library Board in accordance with legal requirements. Generally, this hearing will be held in July or August.
The Board of Trustees will normally review, revise and adopt the Budget and Appropriations Ordinance in August. The ordinance shall be posted, published, adopted and filed in accordance with legal requirements. Subsequent changes in the appropriations can be made according to procedures outlines in Illinois Statutes.
The Library Director and appropriate Staff will prepare a tentative Levy Ordinance in a timely fashion in adherence with legal requirements. The Board will normally enact the Levy Ordinance in November. The Levy Ordinance will be adopted and filed with the County Clerk of Lake County in accordance with legal requirements.
(Additional information can be found in relevant Illinois Statutes such as 75 ILCS 16/30-85 and 75 ILCS 16/30-90.)